HOW TO IMPORT AND EXPORT VARIOUS FORMATS IN MS WORD

IMPORTING AND EXPORTING IN VARIOUS FORMATS

You know that a document is usually created in .doc format in MS Word and that document is protected with .doc but sometimes we need to bring a document created by other programs or some other type of data into Word. Similarly, many times we want that the document created by Word can be read in other programs also, MS Word has limited facilities which you can do by using it.


Importing from other formats


The open option is used to import a document or file created by another program into MS Word, its method is as follows-


  • Store the file you want to put in MS word in a folder on your system.
  • Now open MS Word and click on the open option located in the File Menu. Open Dialog Box will open as you do so.
HOW TO IMPORT AND EXPORT VARIOUS FORMATS IN MS WORD

  • In the Look in the List box of this Dialog box, open the folder that you want to import.
  • If the icon of that file is visible, then it means that you can open it by double-clicking that icon.
  • If its icon is not visible, click the arrow button in the File of the type list box, this will open that list. Scroll to this list if necessary, find the type of that file. If you are on the type list, click it. That type will be selected and the icon of that file will appear, now you can open it by double-clicking it.

If the type of a file is not in the File of the type list box, it cannot be imported into Word.


Exporting to other formats


To export a document created by MS Word to another format, its format is protected by the Save as an option, its method is as follows-


  • After creating a document in MS Word, click on the Save as an option in the File menu, the Save as dialog box will open.
HOW TO IMPORT AND EXPORT VARIOUS FORMATS IN MS WORD
  • In the look in the list box of this dialog box, select the folder in which the file to be exported will be stored.
  • Type the name of the file in the File name text box.
  • Click the arrow button in the save as type list box, this will open that list. If necessary, scroll down to find the type of file in which you want to store it. If it is in the type list, click it. Will be selected.
  • Click the Save button, this document will be selected in the selected format.

It is worth noting here that when storing a Word document in any other format, it is not necessary that all the content and format of that document be in the same format, usually, some information or material may be lost in the process. Therefore, before exporting, your document should be saved separately as a word document in your system.

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